Manage participants, create teams, and handle invitations effortlessly. The HitClays platform simplifies roster management for events of any size.
Send personalized invitations to participants via email or shareable links. Track invitation status in real time — see who has accepted, who is pending, and who needs a reminder. Bulk invite from previous event rosters or import participant lists from spreadsheets to get your event filled quickly without repetitive data entry.
Invitation management panel showing sent invites and acceptance status
Group participants into teams with flexible assignment options. Use automatic balancing based on skill ratings, manual drag-and-drop assignment, or let participants self-select their teams during registration. Support for individual and team scoring modes means your leaderboard reflects exactly how your event is structured.
Team assignment interface with drag-and-drop participant grouping
Maintain full control over your event roster up to and during the event. Add late registrations, handle no-shows, reassign participants between teams, and manage substitutions without disrupting scores already recorded. The roster audit log tracks every change so you always know who made what adjustment and when.
Roster management view with participant list and team assignments
A company organizes a 50-person team shooting event. The HR coordinator imports the employee list, the system auto-balances teams of five based on experience level, and each participant receives a personalized invite link to confirm attendance and view their team assignment.
Sign up as an event administrator and start organizing participants, creating teams, and sending invitations today.
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